OIRP

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Institutional Research & Planning

On-line Teaching Evaluations F.A.Q.

When will my students be able to fill out the evaluations?

For Fall courses, teaching evaluation invitations will be sent out starting November 23rd. Students will receive an invitation from ‘Carleton-Teaching Evaluations’ in their Carleton email account. The email will contain a link to the teaching evaluation portal where they will be able to fill out all their evaluations that are being conducted online. The system will close December 7th.

I have a student that claims to have not received their email. What should I do?

The email invitation is only one of many ways to reach the teaching evaluation portal. A link will be made available in the MyCarleton Portal and Carleton’s mobile app which will take students to their Teaching Evaluations. Also, a link will be available on the oirp.carleton.ca/main/ote page linking to the teaching evaluation portal.

If a student is still experiencing difficulty, please have them contact the Office of Institutional Research and Planning for Assistance (email: oirp_administrator@carleton.ca or by phone at 613-520-3617)

Is the online system still anonymous?

The online evaluation is confidential and anonymous. The online teaching evaluation system is designed so it can keep track of who has completed an evaluation and will only allow them to complete one evaluation per course. There is no way to identify who completed any particular evaluation.

I am concerned about response rates for my teaching evaluations. What should I do?

OIRP is working to help all courses obtain good response rates by having a broad communication campaign including ads, web links, and social media. However, you can help as well by encouraging students in each session during the last two weeks of your class to check their email for a link to participate. You may also choose to read the notice we have posted which should provide comprehensive information to students on how the system works (available here). Also, you could send out a notice to your class through cuLearn or WebCT encouraging participation. Finally, you may also choose to stress the importance of the teaching evaluation process to encourage students to participate.

What has OIRP done to ensure that the online system will not give differing results from the paper system?

This is not the first time teaching evaluations are being done online at Carleton. We have previously conducted a pilot to ensure that there weren’t any systematic differences between the online and paper systems. To read the report on the pilot system, you can click on this link to review the findings: Report on Online Pilot (Winter 2012)

Could I give time in class to my students to fill out their teaching evaluations online still?

Sure. If students have laptops, tablets, or smartphones that are connected to the internet in your class, they could log on and fill out the teaching evaluations during a designated time in class. Remember that if you are giving time in class for teaching evaluations, the same rules apply as the paper evaluations. You may appoint a student administrator to assist the process, but you must leave the room while students are filling out the evaluations.

Can I preview what the online teaching evaluation form looks like?

Absolutely! We have created sample forms for preview. Simply click on the below links for the appropriate form based on your faculty: